Academic Advising Program  R-2332 

2300     STUDENT DEVELOPMENT
2330     Intercollegiate Athletics                                                                         

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1.0 Academic Advising Program

1.1 A strong and clear statement of support by the College President should be communicated to their institution regarding the implementation of academic advising services for student athletes.

1.2 Athletic Counselor

1.2.1 Each college shall identify and assign the equivalent of 1.0 FTE counselor within the authorized counseling FTE of the colleges to function as the Athletic Counselor(s).

1.2.1.1 Each Athletic Counselor should actively participate in the California Community College Association of Academic Advisors for Athletes (3C4A).

2.0 Program Components

2.1 The Application Process

2.1.1 The application process commences with the initial contact with the student athlete and may include appropriate assistance in completion of all pertinent documents, communication with the student's parents, pre-registration information sessions in late spring to access the college summer session if appropriate, and to apply for financial aid in a timely manner if necessary.

2.2 The Orientation Program

2.2.1 Orientation sessions will be scheduled for small groups or individual student athletes. The sessions will be conducted by appropriate staff including the Athletic Counselor and the coach(es) of the particular sport.

2.3 The Assessment Process

2.3.1 Student athletes whose assessment results indicate basic skills deficiencies and current and/or past academic performance is less than a 2.0 high school GPA or is a non-high school graduate will participate in a mandatory basic skills courses including a section of college success and subject specific tutoring. Blocks of courses or sections of courses will be reserved for these students "at risk" in order to create a cohort of student athletes.

2.4 The Academic Advising Process

2.4.1 The Athletic Counselor is assigned to ensure that each student athlete completes the matriculation process. The Athletic Counselor works with the student athlete from first contact to establish the academic relationship and after a comprehensive review of all academic background data, advises the student of all available options.

2.4.2 Student athletes will not be allowed to compete until they have completed an individual education plan. The Athletic Counselor will monitor the progress of all student athletes and will approve all course selections and all subsequent program changes.

2.4.3 To ensure academic progress, each student athlete will enroll in and maintain a minimum of twelve (12) units, including nine (9) units of general education, or degree/certificate specific or precollegiate basic skill courses, in addition to their athletic and/or physical education activity courses each semester. Enrollment in physical education activity is limited to four (4) units including the intercollegiate sport.

2.4.4 Work experience courses either general or occupational, do not qualify under the nine (9) unit minimum described in 2.4.3. above.

2.5 The Follow-up Process

2.5.1 Each college will implement a system for monitoring the continuous enrollment, unit load, attendance and performance in all classes for each student athlete.

2.5.1.1 Performance (grade) checks will be conducted two (2) times per semester at a minimum.

2.5.1.2 Unit load checks will occur at regular intervals, preferably every other week.

2.5.2 Coaches, Athletic Directors, and student athletes will be notified of the data collected. Student athletes dropping below twelve (12) units and/or nine (9) units of general education or degree/certificate specific or precollegiate basic skills courses or whose academic performance is determined to be unsatisfactory by the Athletic Counselor shall not be allowed to participate in intercollegiate athletics until the deficient condition is resolved.

2.6 Coordination and Training

2.6.1 Inservice training shall be provided for coaches, counselors and other appropriate staff on athletic advising, eligibility standards, transfer and code requirements.

2.7 Research and Evaluation

2.7.1 At the conclusion of each academic year, a report on the academic progress of Los Rios District student athletes will be produced by the colleges and coordinated by the District Research and Planning Office and presented to the Chancellor's Cabinet. The report will include a statistical analysis of units attempted, units completed and GPA by sport and other relevant data necessary to evaluate program effectiveness prepared by the District Office of Research and Planning and a status report prepared by the colleges.

2.7.2 Appropriate clerical resources will be assigned to collect, analyze and distribute pertinent data to evaluate student athletes progress and program success.

2.8 Policy Manual

2.8.1 The colleges will develop and maintain a policy manual for student athletes to inform them on policies and procedures required of students who participate in intercollegiate athletics.

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