Recruitment, Selection and Appointment:
Regular and Long-Term Temporary Positions  R-6122 

6100     EMPLOYMENT PROCEDURES
6120     Recruitment and Appointment                                                                         

Regulation - 6000 Classified Personnel || Table of Contents || Back || Next 

1.0 Job Announcements

1.1 Job announcements shall clearly state the job classification and shall set forth those skills which are necessary for job performance, including the required training and experience related to those skills. Only bona fide occupational qualifications shall be included in job announcements.

1.2 The District shall be identified as an Equal Opportunity Employer.

2.0 Building an Applicant Pool

2.1 Job announcements shall be sent to:

2.1.1 Los Rios Board of Trustees

2.1.2 Los Rios Faculty (for faculty openings) and Staff (for classified openings)

2.1.3 exclusive representative of the bargaining unit with the opening

2.1.4 college and university placement departments throughout the state

2.1.5 local school districts

2.1.6 ethnic minority organizations

2.1.7 women's organizations

2.1.8 employment development agencies and similar employment agencies

2.1.9 agencies for persons with disabilities 

2.2 To ensure that members of underrepresented groups are notified of available positions, the District may:

2.2.1 advertise in journals and newspapers with historically underrepresented group readership as well as in newspapers having wide general circulation;

2.2.2 contact members of historically underrepresented groups working in or attending predominantly minority or women's colleges;

2.2.3 notify individuals with applications in the appropriate subject matter applicant file to discover their interest in applying for the specific position opening;

2.2.4 contact members of underrepresented groups seeking work in business and industry;

2.2.5 use professional registries and data banks, specifically those with listings of historically underrepresented group members;

2.2.6 consult with local minority and women's organizations and agencies regarding recruiting efforts.

2.3 Classified positions should be advertised for not less than two weeks.

2.4 All applicants shall be given an opportunity to identify the historically underrepresented group to which they belong for the purpose of monitoring employment practices. (Title 5, § 53023) This confidential information will remain in the Human Resources Office for research purposes:

3.0 Certifying the Composition of the Qualified Applicant Pool

3.1 The Director, Human Resources will review applications before they are forwarded to the College (or District Office Division) where the position opening exists and certify that qualified applicants are among those included in the group. If extensive recruitment efforts have not produced the expected representation of members of historically underrepresented groups for a specific position, the Director shall so state.

3.2 The District Human Resources Office will maintain applicant flow data showing the total number of qualified applicants for each open position as well as the number of underrepresented and disabled group applicants.

4.0 Selection of Applicants

4.1 The selection of applicants for an open position may include consideration of any or all of the following:

4.1.1 skill and performance tests:

4.1.2 verification of prior employment with references from former employers;

4.1.3 evidence of education, training and skill proficiency;

4.1.4 completed application.

4.2 An eligibility list of applicants who are among those best qualified and presently available for employment shall be prepared.

4.2.1 Arrangements for employment interviews will be made by the personnel staff with the appropriate administrator/ supervisor at the specific District location.

4.3 Screening Committee - A screening committee appointed by the College President or Administrative Officer shall review applications received from Personnel Services. The screening committee shall include a member of the Equity Committee or an individual trained in equity matters.

4.4 Criteria for Selection of Candidates - Prior to reviewing applications, the screening committee shall establish appropriate criteria for the selection of candidates. The committee may be informed about the work force composition and the goals of the operating unit.

5.0 Interviewing Applicants

5.1 Interview Committee - The classified interview committee shall be appointed by the College President or Administrative Officer and shall include a manager/supervisor and one (1) classified member of the operating unit and one (1) member of the Equity Committee.

When positions interface with academic staff (i.e., instructional assistant), a faculty member may be included on the interviewing committee.

5.2 Interviewing Procedures - The interview committee, prior to any interviews, shall agree on procedures, core questions to be asked, rating system, and time limit for the interviews.

5.2.1 Interview committees shall be informed by the Administrative Officer regarding appropriate questions and rating systems. Staff members of District Personnel Services will provide any needed assistance.

5.2.2 The committee shall submit the questions and the rating system to the appropriate Administrative Officer for approval prior to holding the interviews.

5.2.3 The Equity Committee member shall fill out Form P-130, Employment Checklist, and send it to the Administrative Officer for inclusion in the interview information packet forwarded to Human Resources. These records shall be maintained by the District for three (3) years.

5.3 The supervisor of the position being filled may conduct additional interviews after completion of the committee interviews.

5.4 When the interviewing process is complete, the Administrative Officer shall forward to District Human Resources the following information:

5.4.1 the names of the applicants interviewed for the position.

5.4.2 a list of the questions asked the candidates.

5.4.3 the name of the candidate recommended for the position.

5.4.4 Form P-130 - Employment Checklist, as completed by the Equity Officer. 

5.5 The District shall apply all legally permissible measures to develop a diverse workforce.

6.0 Appointment Procedures

6.1 Processing Interview - Each new employee shall report to Human Resources, District Office, prior to beginning the first day's work so that the new employee can complete the oaths, agreements or statements required by the Education Code, the Government Code, and the policies of the Governing Board.

6.2 Processing Requirements - Prior to assuming duty, employees shall meet the following requirements:

6.2.1 verification of freedom from tuberculosis; 

6.2.2 fingerprinting;

6.2.3 signing of Loyalty Oath;

6.2.4 filing of Federal/State withholding tax forms.

6.3 Each new regular employee shall receive a notice of employment which states the assigned position, the location of the job, the amount of compensation, and the first day of employment.

6.4 A new employee may begin work prior to Board action on the appointment. However, the appointment shall not be binding upon the District until the Board affirms the appointment.

7.0    Criminal Background Check

7.1 Applicants shall be fingerprinted via livescan at the State Department of Justice or other qualified law enforcement agency.  Employment shall not commence until clearance has been approved by Human Resources.

7.2 Applicants shall be required to pay the cost of fingerprinting and processing.  

7.3 When warranted by exigent circumstances as determined by the Vice Chancellor, Human Resources an employee may be permitted to begin work prior to clearance having been granted by Human Resources.

7.4 Police records shall be shown only to those with the legal right to see them. 

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