Recruitment, Selection and Appointment: Temporary Positions  R-6123 

6100     EMPLOYMENT PROCEDURES
6120     Recruitment and Appointment                                                                         

Regulation - 6000 Classified Personnel || Table of Contents || Back || Next

1.0 Hiring Temporary Classified Employees

1.1 Long term temporary employees shall be hired pursuant to the procedures established for regular classified employees.

1.2 Short term temporary employees shall be hired pursuant to the procedures set forth in this regulation.

2.0 Building the Applicant Pool

2.1 The Human Resources Office maintains a pool of temporary clerical and secretarial employees available for employment.

2.2 Persons may be added to the pool providing they complete the appropriate paperwork and meet the minimum qualifications, if appropriate.  

2.3 Job announcements shall clearly state the job classification and shall set forth those skills which are necessary for job performance, including the required training and experience related to those skills.  Only bona fide occupational qualifications shall be included in job announcements.

2.4 The District shall be identified as an Equal Opportunity Employer.

2.5 Managers may independently contact potential temporary employees, utilize the pool or request assistance from the Human Resources Office.  

3.0 Limitations on the Use of Temporary Employees

3.1 Long term temporary employees shall not be employed for more than 175 days in any fiscal year.

3.2 Short term temporary employees shall not be employed for more than 110 days in any fiscal year.

3.3 Short term temporary employees shall be hired to perform services, upon completion of which, the service required or similar services will not be extended or needed on a continuing basis. 

3.3.1 Examples of such services include remodels of particular buildings, services related to a project with a fixed starting and ending date, services related to an emergency, services needed during a peak period of the year, services to fill a vacancy and other similar services.

4.0 Interviewing Short Term Temporary Employees

4.1 Managers wishing to interview persons to fill a temporary assignment are responsible for scheduling the interview and notifying the successful applicant.

5.0 Job Qualifications

5.1 An applicant must possess the minimum qualifications established for the position and be able to perform the essential functions of the position with or without reasonable accommodation.

5.2 An applicant or candidate shall be disqualified for any of the following reasons:

5.2.1 Conviction of a misdemeanor involving controlled or illegal substances or sex offenses or determination that the individual is a sexual psychopath, or of any felony; (Education Code §§ 88022 and 88023)

5.2.1.1 Exception: Applicants having official certificates of five-year rehabilitation from controlled or illegal substances convictions may be considered for employment. (Education Code § 88022)

5.2.2 falsification or attempted deception on the application;

5.2.3 previous dismissal from District service from Governing Board;

5.2.4 positive results from an intradermal skin test and chest X-ray showing active tuberculosis.

6.0 Criminal Background Check

6.1 Applicants shall be fingerprinted at the State Department of Justice or other qualified law enforcement agency.  Employment shall not commence until clearance has been approved by Human Resources.  

6.2 Applicants shall be required to pay the cost of fingerprinting and processing.  If the District desires an expedited process, the District shall pay the cost of the expedited process.   

6.3 For applicants fingerprinted at the Department of Justice, the cost of fingerprinting and processing shall be deducted from the employee's initial paycheck.  If the cost exceeds the first paycheck, any remaining cost will be deducted from the subsequent paychecks.  Applicants fingerprinted at another qualified law enforcement agency shall pay the entire cost and may request reimbursement for the expedited charge.  

6.4 When warranted by exigent circumstances as determined by the Vice Chancellor, Human Resources, a temporary employee may be permitted to begin work prior to clearance having been granted by Human Resources. 

 6.5 Police records shall be shown only to those with the legal right to see them.

7.0 Salary Schedule

7.1 Short term employees shall be paid in accordance with the approved temporary salary schedule.

7.2 Long term temporary employees appointed by the Board of Trustees to work six (6) to nine (9) months are entitled to benefits in accordance with provisions of the Education Code and other applicable Federal and State regulations, and the following District benefits:

7.2.1 Earned sick leave in proportion to assignment; available only as earned; excluding provisions of Education Code § 88196.

7.2.2 Health/Dental insurance premium contributions provided by the District in proportion to the hours the assignment is annualized.

7.2.3 Bereavement leaves not to exceed three (3) (or five (5) days is out-of-state travel is required).

7.3 Long term temporary employees shall not receive vacation leave or other benefits except those stated in 7.2.  

  

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