Skip to Content

COVID Vaccine Requirements

Overview

As of October 1, 2021, Los Rios Community College District requires evidence of a first COVID-19 vaccine dose for all students who access district and college facilities (including in-person classes or student support services) and all employees. See Board Resolution 2021-18: COVID-19 Vaccination Requirement.

Consistent with all applicable laws, Los Rios Community College District will grant limited exemptions for eligible documented medical conditions as well as narrowly defined and sincerely held religious beliefs. Learn how to request a medical or religious vaccination requirement exemption. Masks are required for all students, faculty, and staff in any indoor space in Los Rios, regardless of vaccination status.

Los Rios Community College District will continue to offer online course options for students who choose not to receive their first vaccine dose by October 1, 2021.

How to Submit Vaccine Documentation

Students can submit their vaccination status in eServices. After you log in, click the COVID-19 Vaccination Status tile on the home page. You may have to scroll down to the bottom of the screen to see the tile.

The system asks if you are partially or fully vaccinated, which vaccine you received, and the date(s) of your shot(s). The system also asks you to provide verification of your vaccination status in one of the following ways:

Submit Vaccination Status in eServices

Need Help?

Contact the Help Desk at help@losrios.edu for help uploading your vaccination card. Keep in mind that files must be JPG, JPEG, PNG, or PDF, and cannot exceed 5MB in size.

Get Help On Campus

Each college has an on-campus location where students can get help scanning and uploading their vaccination information.
College Location Hours
American River College Learning Resource Center Monday, 8:30 to 2:00 pm; Tuesday and Thursday, 8:30 am to 4:30 pm; Wednesday, 8:30 am to 3:00 pm
Cosumnes River College College Center Tuesday, Wednesday, and Thursday, 9:00 am to 2:00 pm
Folsom Lake College Welcome and Student Success Center Monday and Thursday, 8:00 am to 5:00 pm; Tuesday and Wednesday, 8:00 am to 6:30 pm
Sacramento City College Tech Support (first floor of Learning Resource Center) Monday thru Wednesday, 10:00 am to 2:00 pm

Student Incentives

We encourage students to get fully vaccinated as soon as possible, so they are protected from the impacts of COVID-19 and eligible for spring enrollment.

We are providing the following vaccination incentives for all students enrolled in the fall 2021 term:

First Shot by Sept. 1

This incentive deadline has passed. All students who provided evidence of their first shot by September 1 received $100.

Payments were disbursed via BankMobile accounts beginning September 10. For students who don't have a BankMobile account, checks were mailed to the address on file starting September 13.

Fully Vaccinated by Nov. 1

All students who provide evidence of being fully vaccinated by November 1, 2021, will receive $100.

All students are eligible, including those who received their vaccination(s) before the requirement was put into place. Payments will be issued after November 1.

Students who submit their vaccination status prior to these deadlines don't need to take any action to get their incentive check. The funds will be automatically deposited in the BankMobile account or, for those without a BankMobile account, we will mail a check to the address on file in eServices.

Students can verify and update their mailing address in eServices via the following steps:

  1. Log in to eServices.
  2. Click the Profile tile on your home page.
  3. Click Addresses.

COVID-19 Vaccination Requirement Operational Protocol

As of October 1, 2021, all Los Rios students who attend in-person classes or access in-person services must meet the vaccination requirement. To provide clarity and details about the requirement and specific implications for students, read the COVID-19 Vaccination Requirement Operational Protocol.

How to Get Vaccinated

Local Vaccination Sites

Visit the Sacramento County vaccine website to learn about local vaccine availability. This site is updated frequently with information about eligibility and vaccine sites in your area, including how to access vaccines via healthcare providers. You can also visit the State of California's MyTurn website if you do not live in Sacramento County or you want more information about eligibility.

Allowable Exemptions

Exemptions to the vaccination requirement are limited and only available for certain medical conditions and sincerely held religious beliefs. Learn how to request a medical or religious vaccination requirement exemption.

Additional Vaccine Resources

Vaccine Education and Training

Do you want to become a positive force promoting vaccination in your community, but you're not sure how? Check out the following vaccine education and training videos:

Los Rios plans to host live vaccine influencer training for students in the near future – we will update this page when we have more information.

FAQ: Vaccine Requirements

Are students required to be vaccinated?

As of October 1, 2021, COVID-19 vaccinations are required for all students who access district and college facilities (including in-person classes, student support services, and any other indoor activity).

Consistent with all applicable laws, Los Rios grants limited exemptions for eligible documented medical conditions as well as narrowly defined and sincerely held religious beliefs. Learn how to request a medical or religious vaccination requirement exemption.

Los Rios continues to offer online options for students who choose not to meet the vaccine requirement.

How do I request a medical or religious exemption?

Exemptions to the vaccination requirement are limited and only available for certain medical conditions and sincerely held religious beliefs. Learn how to request a medical or religious vaccination requirement exemption.

Do I have to get vaccinated if I am taking only online classes?

Any Los Rios student who expects to come on campus for any reason will need to be vaccinated or have an approved exemption on file. This includes all on-campus classes and on-campus services.

People who will never be on campus, including students who are only enrolled in online classes, are not currently subject to the requirement.

COVID-19 vaccines are safe and effective and we recommend everyone get vaccinated. Learn about the benefits of getting a COVID-19 vaccine.

Can a student who has not met the vaccine requirement register for spring 2022 classes?

Students who have not met the vaccine requirement will be permitted to register for online classes only. A student's ability to enroll in in-person classes will be restored upon demonstrating the student has met the vaccination requirement.

What if I am not vaccinated or do not have an exemption approved by October 1?

Los Rios students who are not vaccinated or who do not have an approved exemption on file after October 1 will not be allowed to come to any district or college facility in person and will be subject to discipline, up to and including possible suspension.

Can I get tested instead of getting the vaccine?

No. The Los Rios colleges and our Board of Trustees believe that a vaccine requirement is the fastest and best way for us to help keep our community safe and end the pandemic. We will continue to offer online classes for students who can't or choose not to receive their first vaccine dose or an approved exemption.

How do I submit a vaccine requirement exemption request?

Exemptions to the vaccination requirement are limited and only available for certain medical conditions and sincerely held religious beliefs. Learn how to request a medical or religious vaccination requirement exemption.

Are booster shots required?

Updated October 12, 2021

Currently, booster shots are not required as part of the Los Rios vaccination requirement, but we will continue to follow all recommendations from local and national public health experts on this important topic. If at some point public health officials deem booster doses essential to keeping our communities safe, then we will adjust our vaccination requirements accordingly.

As of October 1, 2021, Los Rios requires that all Los Rios students who take in-person classes or access district/college facilities and all employees have received their first vaccine dose (or have an approved exemption on file).

All Los Rios employees must be fully vaccinated by December 1, 2021.

All students must be fully vaccinated (or have an approved exemption) in order to enroll in any in-person classes and/or access district and college facilities for the spring 2022 semester.

By what date do I need to be fully vaccinated?

As of October 1, 2021, all students who take in-person classes or access in-person services and all employees must have provided proof of their first vaccine dose.

All Los Rios employees must be fully vaccinated by December 1, 2021.

All students who take in-person classes and/or access district and college facilities need to be fully vaccinated to enroll for the spring 2022 semester.

Can I get help uploading my vaccination documentation if I come to campus?

Each college has an on-campus location where students can get help scanning and uploading their vaccination information.
College Location Hours
American River College Learning Resource Center Monday, 8:30 to 2:00 pm; Tuesday and Thursday, 8:30 am to 4:30 pm; Wednesday, 8:30 am to 3:00 pm
Cosumnes River College College Center Tuesday, Wednesday, and Thursday, 9:00 am to 2:00 pm
Folsom Lake College Welcome and Student Success Center Monday and Thursday, 8:00 am to 5:00 pm; Tuesday and Wednesday, 8:00 am to 6:30 pm
Sacramento City College Learning Resource Center Monday thru Thursday, 10:00 am to 2:00 pm

Will there be an extension for students to get vaccinated?

No, there are no extensions to the vaccine requirement.

Does the vaccination requirement apply to approved volunteers?

Yes, the district's vaccination requirement applies to employees, students, and volunteers. Volunteers must provide proof of vaccination to the administrator responsible for the program or area, and receive approval/clearance from Human Resources by the dates identified in this before engaging in any in-person volunteer activities at Los Rios campuses or facilities.

As is the case for students and employees, volunteers must have received at least one dose of any two-dose vaccine by October 1 in order to be on campus. Just like with students and employees, we are still finalizing policies and standards relating to allowable exemptions from the vaccination requirement, and we expect to have more details to share in the near future. Exemptions to the vaccination requirement will be very limited and only available for certain medical conditions and sincerely held religious beliefs. Once the exemption policy is finalized, we will share publicly the process for requesting an exemption.

Are Advanced Education (high school) students subject to the vaccine requirement?

Yes, the vaccination requirement is the same for Advanced Education students and regularly admitted students. Advanced Education students enrolled in an in-person class must report vaccination status. Advanced Education students enrolled only in online classes are not required to report vaccination status.

If a vaccinated student becomes so ill due to COVID-19 that it impacts their ability to successfully complete their classes and they want to withdraw, what are the options? What does a student need to submit to Admissions & Records for medical leave?

Excused Withdrawal

Students may withdraw from a class up to the 'W' notation deadline advertised on the academic calendar page and receive a 'W' in the course. Students may petition for an Excused Withdrawal (EW) by submitting a Late Drop Petition Form through eServices along with verification of the illness. However, please note that an EW will not be given to a student who chose not to be vaccinated if that is the sole basis for requesting the EW.

How to access the Late Drop Petition Form:

  1. Log onto eServices
  2. Click on the Other Resources tile
  3. Click on eForms
  4. Select Late Drop Petition Form

Medical Leave

Students may petition for a 'Leave of Absence' for medical reasons. A 'Leave of Absence' is different from withdrawing from classes, but will preserve catalog rights for students who are expected to be unable to attend for a longer period than one semester. To request a 'Leave of Absence', students must file a Student Petition form at their college:

Verification of the illness or medical need must be submitted with the petition. Completed documents should be emailed to the college Admissions and Records office.

Will students who do not meet the vaccine requirement by the deadline have the option to receive an incomplete ('I') in their in-person classes?

No, students who do not meet the vaccine requirement by the deadline will be referred to a disciplinary process. They will not receive an incomplete ('I') grade in the in-person classes.

Will students who do not meet the vaccine requirement by the deadline have the option to switch to online sections of their classes?

No, students who do not meet the vaccine requirement by the deadline will be referred to a disciplinary process. They will not be automatically transferred to an online offering of the course(s). However, students may enroll in online courses that are still open for enrollment.

What is the financial aid impact on students who choose not to get vaccinated and are withdrawn from their classes?

Students' eligibility for financial aid is dependent on the number of course-applicable units they are enrolled in. Students who withdraw from a course or are withdrawn from the course may receive less financial aid or be required to repay some or all of the aid they already received.

Additionally, students must meet future eligibility requirements to continue to receive financial aid. Withdrawing from courses may impact a student's ability to receive financial aid based on Satisfactory Academic Progress requirements. Students should consult with their campus' financial aid office to discuss withdrawal from courses and the impact on financial aid eligibility.

How have students been informed of the consequences of choosing not to be vaccinated?

We have sent regular weekly communication to all students since the COVID-19 mandate was implemented, along with phone calls and text messages to students enrolled in in-person classes.

How will a student be impacted by an administrative drop resulting from disciplinary action due to not complying with the vaccine requirement?

Students will be dropped effective the date of the disciplinary determination and will receive the same notation ('W' or 'F') as if the student had initiated the drop on that date.

Administrative drops are considered attempts for repeat purposes; students administratively dropped from a course they are attempting for the third time may be unable to attempt the course again.

Students receiving a 'W' should be aware that this may impact their financial aid and may be required to repay some of their financial aid depending on the date they are dropped from their in-person class.

Students who receive financial aid and/or are part of special programs/cohorts – such as but not limited to veterans, athletes, and international students – are responsible for inquiring with the specific programs the consequences of being dropped from classes.

What is the course repeat policy and how does it apply to the courses dropped due to being unvaccinated?

Students may not repeat a course beyond three times.

Notation received as a result of an administrative drop via the discipline process will count as an attempt for repeatability purposes and will negatively impact a student's academic progress. An Excused Withdrawal 'EW' obtained through the petition process will not count as an attempt for repeatability purposes.

Administrative drops are considered attempts for repeat purposes; students administratively dropped from a course they are attempting for the third time may be unable to attempt the course again.

Are vaccinations required for international F-1 students?

Continuing international students who were enrolled in a course of study in the US at the college on or before March 9, 2020, and who left the US and are currently attending online classes to maintain their F-1 status from abroad will not be required to provide proof of vaccination to continue attending online classes.

International students attending in-person classes will need to provide proof of vaccination the same as any other student to remain compliant with our Code of Conduct. USCIS requires international students who entered the US on an initial I-20 to the college after March 9, 2020 to maintain at least one in-person class each semester to maintain the F-1 visa status.

All new initial or transfer students who wish to enroll in the spring 2022 term or after will be required to provide proof of full COVID-19 vaccination with a vaccine that is on the World Health Organization's approved list. All non-English documents must be translated into English when submitted to the International Student Office or uploaded to the student's eServices account as vaccine verification.

Translators with knowledge of educational records and terminology should be used. Resources include the American Translators Association, the Northern California Translators Association, and the Southern California Area Translators and Interpreters Association.

FAQ: Testing for Students with Approved Exemptions

The testing protocol is available only to those students who have an approved medical or religious exemption and a documented accommodation that requires weekly testing.

If I am taking classes fully online and I have an approved exemption, then do I need to test every week?

Students need to test at a StemExpress locations and receive your results if you wish to enter any college building or come to campus for more than 15 minutes. For each week that you do not test, you will receive an email indicating you are out of compliance with your testing requirement.

Note: This testing protocol is available only to those students who have an approved medical or religious exemption and a documented accommodation that requires weekly testing.

What happens if I miss my testing appointment?

If you miss your testing appointment, then you will be prohibited from coming to campus for any classes and/or services. After you have resumed your testing protocol, you will again be eligible to return to campus.

If you miss any classes due to failure to comply with testing requirements, then those absences will be unexcused and may lead to negative consequences in that class. Refer to your class syllabus for the class attendance policy.

Note: This testing protocol is available only to those students who have an approved medical or religious exemption and a documented accommodation that requires weekly testing.

How often must I get tested for COVID?

Every student and employee who has an approved exemption needs to be tested weekly to be considered "cleared" and able to come to any college or district facility.

Note: This testing protocol is available only to those students and employees who have an approved medical or religious exemption and a documented accommodation that requires weekly testing.

Do I have to get tested on the same day and time each week?

No, students can get tested through our testing provider – StemExpress – any time Monday through Thursday of each week.

Though StemExpress is open on our campuses Monday through Friday, students must get tested by the end of each Thursday to be in compliance for the following week. Students cannot get tested on Friday and still be in compliance.

If you fail to get tested for an entire week, then you are prohibited from coming to campus for any classes and/or services until you are back in compliance.

Note: This testing protocol is available only to those students who have an approved medical or religious exemption and a documented accommodation that requires weekly testing.

Do I have to pay to get tested?

No. Los Rios covers the cost of all testing for employees and students through StemExpress. Though the StemExpress website lists a cost for tests, those costs are being billed directly to Los Rios for our students and employees.

Note: This testing protocol is available only to those students and employees who have an approved medical or religious exemption and a documented accommodation that requires weekly testing.

Can I go to any StemExpress?

Yes – StemExpress will provide testing on each of our main campuses, but you do not have to get tested at the location where you primarily work or study. As long as you get tested at any StemExpress location, a record of your test will be provided to Los Rios each week. A full list of their locations can be found on the StemExpress website.

Note: This testing protocol is available only to those students and employees who have an approved medical or religious exemption and a documented accommodation that requires weekly testing.

Can I test at a location other than a StemExpress location?

No, we require that testing occur at a StemExpress location. This is so we can automatically receive the results.

A full list of locations can be found on the StemExpress website.

Note: This testing protocol is available only to those students and employees who have an approved medical or religious exemption and a documented accommodation that requires weekly testing.

Do I need to bring my student or employee ID to my testing appointment at StemExpress?

No. StemExpress has a list of all students and employees who have approved exemptions and can be tested as part of an approved accommodation. You will need to show a valid photo ID and provide your wID (for example, w0123456) at the time of your test.

Note: This testing protocol is available only to those students and employees who have an approved medical or religious exemption and a documented accommodation that requires weekly testing.