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Supplies, Equipment, and Non-Construction Projects

The purchasing thresholds for comparative quotes are based on the unit price or on the aggregate total of the items requisitioned. District policy 1 grants the purchasing department discretionary authority to obtain quotes as necessary if determined to be in the best interest of Los Rios.

Requirements

Bid Type Project Cost Requirements
None $999 or less No requirement
RFQ $1,000 to $4,999 Three informal quotes from vendors or market research
RFQ $5,000 to $94,199 Three written quotes submitted on vendor letterhead or email
RFP/Formal Bid $95,200 2 or more Requires purchasing coordination, advertisement, and sealed bids. This dollar amount is based on duration of the contract: no more than three years for supply items; no more than five years for services. 3

Small Business Exception

For non-construction projects (goods, equipment, materials, services, and so on) costing between $5,000 and $250,000, the requirement for bids from businesses certified as Small Business Enterprise (SBE) or Disabled Veteran Business Enterprise (DVBE) is two written quotes. 4

Resources