Policies and regulations are regularly reviewed and updated to stay in compliance with state and federal law. Any district constituent can propose changes to policies and regulations.
Quarterly, the General Counsel notifies the Board of Trustees and other constituents of any policies and regulations that are being reviewed or revised.
The Vetting Process
Proposed changes to policies and regulations are vetted through the participatory governance process. Typically, revisions are generated or reviewed by the General Counsel and then vetted in the following order:
- Vice Presidents of Administration (who generally meet once per month); Vice Presidents of Instruction and Vice Presidents of Student Services (who generally meet every two weeks)
- Academic Senate (for academic and professional matters) and/or the Student Advisory Council (for matters within the scope of student governance)
- Chancellor's executive staff (who meet weekly)
- Chancellor's Cabinet 1 (who meet monthly)
- Board of Trustees 2 (who meet monthly)
1 Regulations become effective once they are presented to Chancellor's Cabinet. They do not go to the Board of Trustees.
2 Policies are always vetted through the Board of Trustees. Typically, the Board reviews revisions to a policy during a first reading, then approves the policy at the next meeting.
Policies and regulations on issues that are reserved by law, collective bargaining, or agreement for negotiation – or that are the responsibility of other groups – are not vetted through this process.
Where immediate changes to a policy or regulation are required, interim guidelines may be issued.